{"id":730,"date":"2013-06-26T17:18:44","date_gmt":"2013-06-26T17:18:44","guid":{"rendered":"https:\/\/huangshizhaopin.com\/its\/?page_id=730"},"modified":"2024-06-18T15:55:32","modified_gmt":"2024-06-18T19:55:32","slug":"email-policy","status":"publish","type":"page","link":"https:\/\/huangshizhaopin.com\/its\/policies\/email-policy\/","title":{"rendered":"Email Policy"},"content":{"rendered":"

Each Saint Peter’s faculty, staff member and student is provided with a university email account. Email addresses for faculty and staff will be in the format \u201c@huangshizhaopin.com<\/strong>\u201d. Student\u2019s email addresses will be in the format \u201c@mail.huangshizhaopin.com<\/strong>\u201d. Faculty, staff and students are required to use their Saint Peter’s accounts for necessary university information.<\/p>\n

Faculty and Staff:<\/h3>\n
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  1. Faculty & staff e-mailboxes will have a size limit of 25GB<\/strong>.<\/li>\n
  2. Faculty & staff who retire may retain their e-mail accounts.\u00a0 Faculty and staff who leave or who are dismissed will not be permitted to retain their accounts.<\/li>\n
  3. The University may need access to a terminated employee\u2019s email accounts and personal folders. In such cases, the employee\u2019s direct supervisor should contact the ITS Service Desk\u00a0to identify the individual(s) who should have access to the account.<\/li>\n<\/ol>\n

    Students:<\/h3>\n
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    1. Students will be given 25GB Google e-mail accounts. The 25GB<\/strong> of storage can encompass emails only or a combination of email and documents. The accounts will be available to students for life.<\/li>\n
    2. If student is suspended or dismissed, his\/her email account will be deactivated pending reinstatement.<\/li>\n
    3. Alumni will receive lifetime 25GB Google email accounts upon request. Requests should be sent to the Service Desk.<\/li>\n<\/ol>\n

      Global Distribution Lists:<\/h3>\n
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      1. Global distribution lists will be created by the ITS department. They will be available in the Global Address List to the people having permission to use them.<\/li>\n
      2. The Director of College Communications shall control the use of global distribution lists to ensure that the messages are appropriate for the group for which they are intended. Cabinet level officers, the Registrar and the CIO will also have access to these lists. Other routine or emergency global distribution rights may be granted to other college staff contingent upon approval by the Director of College Communications.<\/li>\n<\/ol>\n

        What is PII?<\/h3>\n

        “Personally identifiable information” (PII) is information about a natural person that is readily identifiable to that specific individual. PII includes such things as an individual’s name, SS#, grades, address, and phones number. A domain name or IP address is not considered personally identifiable information.<\/p>\n

        PII in Emails<\/h3>\n

        E-mail is not a secure medium. Personally identifiable information sent via the Internet can be intercepted. You should avoid sending emails that contain sensitive, personal information to any other e-mail address.<\/p>\n

        If you must send PII information, never put it into the body of an email. Rather, send it as an attachment. Make sure the attachment is encrypted and password protected.<\/div>\n

        Never send the password to an attachment in the same email as the attachment. Either call the recipient or send the password to the recipient in a separate email.<\/p>\n

        How to Password Protect Your Word and Excel Files<\/h3>\n

        How to Protect a Word\/Excel 2003, 2007 & 2010 Document
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